Location
Elk Grove Village
Position
Full-Time

We are seeking an Office Administrator that will support and report to the Accounting Manager. The position will responsible for enhancing our current recruitment channels and directly spearheading new and innovative strategies to organize Cristaux’s HR needs, along with managing administrative tasks. The ideal candidate should have experience with recruitment, training and development, company culture development, employee relations, managing an office environment, and benefits administration is a plus. This is an incredible opportunity for the right candidate because they will be working directly with the Accounting Manager of our company along with other Cristaux executives on new and exciting projects!

Specific Position Requirements

 

  • General office support such as data entry and typing.
  • Create/update all academy training, seminar, and workshop events and human resource material. 
  • Recruit candidates for potential future job openings.  
  • Write and distribute email, correspondence memos, letters, and forms from the HR department.  
  • Human resources, including applicant reception, qualifications screening (membership, license, testing, etc.), this includes onboarding orientation and paperwork for employment verification and new hires.  
  • Assist with benefits administration and answer employees’ benefit related questions. 
  • Experience using LinkedIn & Indeed is preferred. Candidate may be required to post jobs and assist in filtering, and scheduling appointments for executive heads of variating departments. 
  • Candidate will be responsible for providing the Accounting Manager with updated company job descriptions and updating them via website and LinkedIn. 
  • Research current compliance laws. 
  • Learn and assist with administrative tasks, such as filing, data entry, and other projects.  
  • Organizing company events while operating within budget and helping ignite company culture.  
  • Assist with managing PTO. 
  • Learn and assist with administrative tasks, such as filing, data entry, and other projects.  
  • Assisting with strategizing innovative benefits and bonus solutions for multiple departments.  
  • Sense of urgency and ownership, with the ability to operate in a very fast-paced professional environment. 
  • Place outbound phone calls to prospective inters or employee to setup interview meetings for executives and assist with the onboarding of new hires. 
  • Assist with employee relations. Interpret policies and procedures to employees. Assist employees with questions and directs them to the appropriate source for information. 
  • Assist in restructuring Cristaux benefit packets and information inside of our Bamboo HR system.  
  • Work with Production Supervisor to hire temp staffing during busy season.  
  • During down times may assist Accounting Manager with simple administrative accounting tasks. 
  • Performs miscellaneous duties and projects as assigned and required.  
  • Responsible for ordering supplies throughout the office and assisting with incoming phone calls. 
  • Plan in-house or off-site activities, like parties, celebrations and keep track of employee’s birthdays and anniversaries. 
  • Prepare routine correspondence, office forms and other business-related documents. Handle incoming and outgoing mail and interoffice communications. 

Basic Requirements

  • Well organized with excellent communication skills.  
  • Must be very comfortable using a computer. 
  • Must be able to type at least 60-80 words per minute with high accuracy. 
  • Thorough knowledge of spreadsheets and other office tools. 
  • Solid command of the English language: Both written and verbal. 
  • Strong multi-tasking and organization skills. Advanced time management and analytical skills. 
  • Impeccable attention to detail. 
  • Able to thrive in a high-stress and fast paced environment.  
  • Excellent communication skills, self-motivated, self-starter, sense of urgency, well organized and very personable.   
  • Flexible, friendly and engaging. Must be able to communicate in an encouraging and stimulating manner, on a frequent basis with upper management, individuals, groups, and subordinates.  
  • Capable of working in a team environment. 

Required Education & Experience

Associates Degree. Minimum two (2) years of related office experience.

Office Administrator should be versed and have experience in human recourses and office needs. The ideal candidate should resemble high levels of emotional intelligence and have the ability to read, interpret, manage and address most of a small business’ human resources needs. Making our employees feel in alignment with the Cristaux values and core principles, while remaining a true professional at all times.

Daily tasks include: Flexible with work hours. Sitting, answering calls, computer work, responding to emails, occasionally walking and standing. Interacting with small and large teams, executing while keeping laser focus on project goals, and having a positive attitude is a must. Letting your personality show!

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